WAFLT Fall Conference 2025
Exhibitor Registration NOW OPEN!!
DATES: Friday, November 7 – Saturday, November 8, 2025
Note: Exhibitor Registration closes on Tuesday, October 28, 2025.
Conference Overview | Sessions Listing
LOCATION:
UW-Oshkosh
Reeve Union
748 Algoma Blvd.
Oshkosh, WI 54901
EXHIBIT AREA DETAILS:
All of the exhibits will be located inside Reeve Center. Coffee will be provided inside the exhibit hall to encourage browsing between sessions.
WAFLT WILL NOT PROVIDE EXHIBITOR SIGNS OR AV EQUIPMENT, please feel free to bring your own.
If your company needs electricity, please indicate “yes” on the Exhibitor Space Reservation Form.
SHIPPING MATERIALS TO THE CONFERENCE:
Culver Family Welcome Center
625 Pearl Avenue
Oshkosh, WI 54901
Reserving Exhibitor Space
Reservations will be accepted until the exhibit hall is full but no later than Tuesday, October 28, 2025. Companies may reserve up to FOUR display tables (each table is 6 feet by 30 inches). The cost of each table is $300.00. No space will be reserved for your company until we have complete payment for the exhibit space. Registration is done through the WAFLT website. You MUST use your company’s login and password in order to register. If you do not already have one, you will need to create a login for the WAFLT database. (You do not need to become a member of the organization.) As a result, you will be able to view any transaction you make via the website.
If you are interested in sponsoring an event or important item for our conference, you will have the opportunity to do so while you register for tables. There are a variety of opportunities at various price points available.
If you are unable to exhibit this year, but would like to support WAFLT through a sponsorship ONLY, this can be done using this Sponsorship Only form.
(Note: if you are exhibiting at the conference, do NOT use this form).
Lunch: available on your own in Reeve Union. Volunteers are available to watch your table or assist you in acquiring your lunch.
ON-LINE REGISTRATION:
Note: if you have previously been an exhibitor and/or sponsor, use your already established Login ID. This maintains the history of all your company’s transactions and receipts on the WAFLT website.
Known Login ID and password: Register ONLINE!
- Forgot password: From the login page, there is a link available to request a new password. This can be done using your login ID or the email address currently registered in our database for your company. If you are unsure what we have in our data, please contact our webmaster at webmaster@waflt.org.
- New Exhibitors-No Login ID?: If your company does not have a login for the WAFLT database, visit https://www.waflt.org/asp/newlogin.aspx. A new record will be created in our WAFLT database. Once you have a login, begin the reservation process with the “Exhibitor Reservation Form.” For further instructions on using the on-line registration, please contact the exhibits liaison at exhibits@waflt.org
- Company contact or associated email address changed: If you have had a change in your company’s email address or associated contact for your account in our database, you can edit your profile to update the changes in our system if you are able to login. If you are NOT able to login, please contact our webmaster at webmaster@waflt.org. Include your company name, your current email address, current primary contact, and any information you have on the previous contact name, email or LoginID.
- Registration Hints: Be sure to click through ALL the pages. There are opportunities for companies to sponsor activities through the conference and to contribute door prizes. Once you complete all the pages, a receipt will be generated and emailed to you as well as stored in your “my receipts” area, available when logged in. Once the registration process is complete, there will be a message indicating that the process has been completed.
ADVERTISING:
Another way of reaching our WAFLT membership is through advertising in one of our publications. There is a special discount price of advertising available to companies that exhibit at the WAFLT Conference.
If you are interested in purchasing advertising, please contact Josh, the advertising chairperson at advertising@waflt.org. These publications reach all of our members.
NOTE: Advertising fees are not included in the exhibitor registration for the WAFLT Conference. Advertising costs are paid for separately.
PAYMENTS:
- Credit Card Payment: Payments may be made via the website using Visa or MasterCard only. As you are completing the on-line registration process, be sure to click through ALL of the pages to generate a receipt and complete the payment process. Once the registration process is complete, there will be a message indicating that the process has been completed. (We do NOT accept American Express or Discover. Sorry for any inconvenience.
- Cancellation Policy: The WAFLT Executive Board and the Local Arrangements Coordinators, in consultation with the University of Wisconsin-Oshkosh, reserve the right to assign companies to a space within the exhibit hall. There is a $25.00 cancellation fee to cover processing costs for any company that cancels prior to the conference.
LOGISTICS:
Located at the main entrance of the Ballroom. Pick up your complimentary conference materials and your nametags. You will then be directed to your booth location by WAFLT conference staff.
INTERNET ACCESSIBILITY IN EXHIBIT AREA: Wifi is free. The guest wifi is called Titan Guest and can be accessed with a personal email address.
LOADING/UNLOADING: If you have larger items, you are welcome to use the loading dock, which is located at the following address:
748 Elmwood Ave, Oshkosh, WI 54901
This is the back side of the food service area. Take the elevator to the catering kitchen, which is directly behind the Ballroom. **Note: The loading dock area is small. Please drop off your materials, park your vehicle, and a volunteer will watch your materials until you return.
If you have your own cart, you are welcome to use the front entrance located at:
748 Algoma Blvd, Oshkosh, WI 54901
Use the ramp at the entrance, take the main hallway all the way to Titan Central, turn left, and take the elevator to the Ballroom.
PARKING:
Pay for parking in advance HERE. This visual step by step tutorial is provided to assist in acquiring a $5 day pass for Friday. No cost for Saturday.
HOTEL ROOM RESERVATIONS:
Hilton Garden Inn
1355 W 20th Ave, Oshkosh, WI 54902
(920) 966-1300
Guests can make reservations under the group block:
- Online, click here for conference rate.
- By Phone: 920-966-1300, identify yourself as part of the WI Association For Language Teachers group
EXHIBITOR REGISTRATION TABLE:
The exhibitor registration table will be open to assist you on Thursday, November 6, 2025 at 5:00 p.m-8:00 p.m. It will be located at the main entrance of the Ballroom. You may pick up complimentary conference materials and your nametags. You will then be directed to your booth location by WAFLT conference staff.
TRANSPORTATION:
The Appleton International Airport is only 25 minutes from the University and is serviced by Delta and United Airlines. If you are traveling by car, Appleton is 3.5 hours north of Chicago and 1.5 hours from Madison and Milwaukee.
UNIVERSITY OF WISCONSIN-OSHKOSH STAFF:
The University of Wisconsin-Oshkosh Staff works very hard to meet the needs of everyone at our conference. It is our intention to keep the exhibitors’ costs reasonable by not hiring a professional company to set up the exhibit hall. We ask that you respect the University of Wisconsin-Oshkosh Staff as they work to set up the exhibit area
QUESTIONS:
Please send any questions/concerns to:
WAFLT Exhibits Liaisons
Lynne Tennie Email: exhibits@waflt.org
