Exhibits

WAFLT Fall Conference 2023

Exhibitor Registration NOW OPEN!!

DATES: Thursday, November 3 – Saturday, November 4, 2023
Note: Exhibitor Registration closes on October 31st.

Conference Overview | Sessions Listing

LOCATION:

333 West College Avenue
Appleton, WI 54913
PHONE: 920-733-8000

EXHIBIT AREA DETAILS:
All of the exhibits will be located inside the Salon area of the hotel again this year. Coffee will be provided inside the exhibit hall to encourage browsing between sessions.
WAFLT WILL NOT PROVIDE EXHIBITOR SIGNS OR AV EQUIPMENT, please feel free to bring your own.

If your company needs electricity, please indicate “yes” on the Exhibitor Space Reservation Form.

Reserving Exhibitor Space

Reservations will be accepted until the exhibit hall is full but no later than Tuesday, October 31st, 2023. Companies may reserve up to FOUR display tables (each table is 8 feet by 30 inches). The cost of each table is $300.00. No space will be reserved for your company until we have complete payment for the exhibit space. Registration is done through the WAFLT website. You MUST use your company’s login and password in order to register. If you do not already have one, you will need to create a login for the WAFLT database. (You do not need to become a member of the organization.) As a result, you will be able to view any transaction you make via the website.

Registration is now open.

If you are interested in sponsoring an event or important item for our conference, you will have the opportunity to do so while you register for tables. There are a variety of opportunities at various price points available.

If you are unable to exhibit this year, but would like to support WAFLT through a sponsorship ONLY, this can be done using this form.
(Note: if you are exhibiting at the conference, do NOT use this form).

ON-LINE REGISTRATION:

Please note: if you have been an exhibitor and/or sponsor in the past, it is important to use the same Login ID that your company used. In this way, you will have a history of all transactions and receipts made on the WAFLT website.

If you know your Login ID and password: Click here: Register ONLINE!

Forgot password: From the login page, there is a link available to request a new password. This can be done using your login ID or the email address currently registered in our database for your company. If you are unsure what we have in our data, please contact our webmaster at webmaster@waflt.org.
New Exhibitors-No Login ID?: If your company does not have a login for the WAFLT database, visit https://www.waflt.org/asp/newlogin.aspx. A new record will be created in our WAFLT database. Once you have a login, begin the reservation process with the “Exhibitor Reservation Form.” For further instructions on using the on-line registration, please contact the exhibits liaison at exhibits@waflt.org
Company contact or associated email address changed: If you have had a change in your company’s email address or associated contact for your account in our database, you can edit your profile to update the changes in our system if you are able to login. If you are NOT able to login, please contact our webmaster at webmaster@waflt.org. Include your company name, your current email address, current primary contact, and any information you have on the previous contact name, email or LoginID.
Helpful Hints: Be sure to click through ALL the pages. There are opportunities for companies to sponsor activities through the conference and to contribute door prizes. In addition, exhibitors may order a box lunch. Once you complete all the pages, a receipt will be generated and emailed to you as well as stored in your “my receipts” area available when logged in. Once the registration process is complete, there will be a message indicating that the process has been completed.

ADVERTISING:

Another way of reaching our WAFLT membership is through advertising in one of our publications. There is a special discount price of advertising available to companies that exhibit at the WAFLT Conference.
If you are interested in purchasing advertising, please contact Josh, the advertising chairperson at advertising@waflt.org. These publications reach all of our members.
NOTE: Advertising fees are not included in the exhibitor registration for the WAFLT Conference. Advertising costs are paid for separately.

PAYMENTS:

Credit Card Payment: Payments may be made via the website using Visa or MasterCard only. As you are completing the on-line registration process, be sure to click through ALL of the pages in order to generate a receipt and complete the payment process. Once the registration process is complete, there will be a message indicating that the process has been completed. (We do NOT accept American Express or Discover. Sorry for any inconvenience.)
Cancellation Policy: The WAFLT Executive Board and the Local Arrangements Coordinators in consultation with the Paper Valley Hotel reserve the right to assign companies to space within the exhibit hall. There is a $25.00 cancellation fee to cover processing costs for any company that cancels prior to the conference.

LOGISTICS:

INTERNET ACCESSIBILITY IN EXHIBIT AREA: Wireless internet access is available in the exhibit hall area this year at no additional charge.

LOADING/UNLOADING: The Lawrence Street exit is nearest to the exhibit hall. Lawrence Street is one block south and parallel to West College Avenue.

SHIPPING MATERIALS TO THE HOTEL:

The hotel does not have storage space for exhibitor materials which arrive before the conference opens.

NO DELIVERIES WILL BE ACCEPTED BEFORE MONDAY, OCTOBER 29th.

HOTEL ROOM RESERVATIONS:

You may reserve your hotel room on-line by visiting the Hilton website The conference hotel is the Hilton Paper Valley Hotel in Appleton, WI. The conference code for conference rates is WAFLT.

EXHIBITOR REGISTRATION TABLE:

The exhibitor registration table will be open to assist you Thursday, November 2, 2023 at 5:00 p.m-9:00p.m. It will be located at the main entrance of the Salons. You may pick up complimentary conference materials and your nametags. You will then be directed to your booth location by WAFLT conference staff.

TRANSPORTATION:

The Appleton International Airport is only 15 minutes from the Paper Valley Hotel and is serviced by Delta and United Airlines. If you are traveling by car, Appleton is 4 hours north of Chicago and 2 hours from Madison and Milwaukee.

PAPER VALLEY HOTEL STAFF:

The Paper Valley Hotel Staff works very hard to meet the needs of everyone at our conference. It is our intention to keep the exhibitors’ costs reasonable by not hiring a professional company to set up the exhibit hall. We ask that you respect the PVH staff as they work to set up the exhibit area..