Exhibits

WAFLT Fall Conference 2025

Exhibitor Registration NOW OPEN!!

DATES: Friday, November 7 – Saturday, November 8, 2025
Note: Exhibitor Registration closes on Tuesday, October 28, 2025.

Conference Overview | Sessions Listing

LOCATION: 

UW-Oshkosh
Reeve Union
748 Algoma Blvd.
Oshkosh, WI 54901

EXHIBIT AREA DETAILS: 
All of the exhibits will be located inside Reeve Center. Coffee will be provided inside the exhibit hall to encourage browsing between sessions.
WAFLT WILL NOT PROVIDE EXHIBITOR SIGNS OR AV EQUIPMENT, please feel free to bring your own.

If your company needs electricity, please indicate “yes” on the Exhibitor Space Reservation Form.

SHIPPING MATERIALS TO THE CONFERENCE:

Culver Family Welcome Center
625 Pearl Avenue
Oshkosh, WI 54901

Reserving Exhibitor Space

Reservations will be accepted until the exhibit hall is full but no later than Tuesday, October 28, 2025. Companies may reserve up to FOUR display tables (each table is 6 feet by 30 inches).  The cost of each table is $300.00.  No space will be reserved for your company until we have complete payment for the exhibit space.  Registration is done through the WAFLT website.  You MUST use your company’s login and password in order to register.  If you do not already have one, you will need to create a login for the WAFLT database.  (You do not need to become a member of the organization.)  As a result, you will be able to view any transaction you make via the website.

Registration is now open.

If you are interested in sponsoring an event or important item for our conference, you will have the opportunity to do so while you register for tables. There are a variety of opportunities at various price points available.

If you are unable to exhibit this year, but would like to support WAFLT through a sponsorship ONLY, this can be done using this Sponsorship Only form.
(
Note: if you are exhibiting at the conference, do NOT use this form).

Lunch: available on your own in Reeve Union. Volunteers are available to watch your table or assist you in acquiring your lunch.

ON-LINE REGISTRATION:

Note: if you have previously been an exhibitor and/or sponsor, use your already established Login ID. This maintains the history of all your company’s transactions and receipts on the WAFLT website.

Known Login ID and passwordRegister ONLINE


ADVERTISING:

Another way of reaching our WAFLT membership is through advertising in one of our publications.  There is a special discount price of advertising available to companies that exhibit at the WAFLT Conference. 
If you are interested in purchasing advertising, please contact Josh, the advertising chairperson at advertising@waflt.org. These publications reach all of our members.
NOTE: Advertising fees are not included in the exhibitor registration for the WAFLT Conference.  Advertising costs are paid for separately.

PAYMENTS:


LOGISTICS:

Located at the main entrance of the Ballroom. Pick up your complimentary conference materials and your nametags. You will then be directed to your booth location by WAFLT conference staff.

INTERNET ACCESSIBILITY IN EXHIBIT AREA: Wifi is free. The guest wifi is called Titan Guest and can be accessed with a personal email address.

LOADING/UNLOADING: If you have larger items, you are welcome to use the loading dock, which is located at the following address:

748 Elmwood Ave, Oshkosh, WI 54901

This is the back side of the food service area. Take the elevator to the catering kitchen, which is directly behind the Ballroom. **Note: The loading dock area is small. Please drop off your materials, park your vehicle, and a volunteer will watch your materials until you return.

If you have your own cart, you are welcome to use the front entrance located at:

748 Algoma Blvd, Oshkosh, WI 54901

Use the ramp at the entrance, take the main hallway all the way to Titan Central, turn left, and take the elevator to the Ballroom.

PARKING:
Pay for parking in advance HERE. This visual step by step tutorial is provided to assist in acquiring a $5 day pass for Friday.  No cost for Saturday.

HOTEL ROOM RESERVATIONS:

Hilton Garden Inn
1355 W 20th Ave, Oshkosh, WI 54902
(920) 966-1300

Guests can make reservations under the group block:

EXHIBITOR REGISTRATION TABLE:

The exhibitor registration table will be open to assist you on Thursday, November 6, 2025 at 5:00 p.m-8:00 p.m. It will be located at the main entrance of the Ballroom. You may pick up complimentary conference materials and your nametags. You will then be directed to your booth location by WAFLT conference staff.

TRANSPORTATION:

The Appleton International Airport is only 25 minutes from the University and is serviced by Delta and United Airlines. If you are traveling by car, Appleton is 3.5 hours north of Chicago and 1.5 hours from Madison and Milwaukee.

UNIVERSITY OF WISCONSIN-OSHKOSH STAFF:

The University of Wisconsin-Oshkosh Staff works very hard to meet the needs of everyone at our conference. It is our intention to keep the exhibitors’ costs reasonable by not hiring a professional company to set up the exhibit hall. We ask that you respect the University of Wisconsin-Oshkosh Staff as they work to set up the exhibit area

QUESTIONS:

Please send any questions/concerns to:

WAFLT Exhibits Liaisons
Lynne Tennie Email: exhibits@waflt.org

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