WAFLT respects the privacy of its members and customers. We believe that for electronic communication and online activities to be successful, our customers must be assured that the information provided is used responsibly and appropriately. Therefore, the organization has implemented the following policy to guide the use of WAFLT members’ and customers’ personal information.
Please note that this policy does not apply to third-party websites, and WAFLT is not responsible for the content of such third-party websites or the privacy practices of such third parties. We encourage you to review the privacy policies of any third parties before disclosing your information to such parties or visiting such websites.
PERSONAL DATA COLLECTED
Personal data collected by WAFLT generally includes an individual’s name, home and/or institution address, phone number, and email address. It may also include certain demographic information, and, in the case of financial transactions, credit card and billing address information.
Technical information like user IP addresses, operating system, and websites visited before and after the WAFLT website may also be collected by WAFLT and/or WAFLT’s service providers. This type of information does not identify the user personally.
PERSONAL DATA AUTOMATICALLY COLLECTED
We employ the use of third-party analytics tools to measure web traffic and usage. This type of information does not identify the user personally.
HOW PERSONAL DATA IS COLLECTED
WAFLT collects personal data under various circumstances. Most common are when an individual:
- Joins WAFLT or renews a membership;
- Updates one’s online member profile;
- Registers for the Annual Conference or similar in-person event;
- Registers for a virtual learning module or other online offerings;
- Downloads information from the WAFLT website;
HOW PERSONAL DATA IS PROCESSED
Personal data of individuals may be used for several purposes. Among them are:
- Membership administration, including billing and fee collection;
- Provision of member benefits;
- Delivery of products and services;
- Management of subscriptions;
- Communication of WAFLT events, services, offerings, benefits and opportunities;
- Direct marketing;
- Member and customer data analysis;
- Development of directories; and
- Product and services customization and development.
LEGAL BASIS FOR COLLECTING AND PROCESSING PERSONAL DATA
There are several legal bases for WAFLT’s collection and processing of personal data:
- For the legitimate interests of WAFLT, including the several uses listed above;
- To perform a contract;
- Based on consent; and
- Legal compliance.
THIRD PARTIES WITH WHICH PERSONAL DATA MAY BE SHARED
WAFLT may share personal data with a few other parties. These include:
- Sponsors of WAFLT activities;
- Publishers of WAFLT publications;
- Cloud service providers;
WAFLT also may share personal data in the event of a merger or asset sale/purchase transaction, and as required by law.
SITE OF PROCESSING OF PERSONAL DATA
Personal data of individuals collected by WAFLT may be stored and processed in the United States. WAFLT generally collects and processes personal data in the US. In the event personal data is collected in the EU and is then transferred to the US or is transferred to any other country outside of the EU, WAFLT will do so because there is a legal reason, such as to perform a contract, or to achieve a legitimate interest of the organization.
Personal data may be retained by WAFLT for so long as necessary or useful to pursue the legitimate interests of WAFLT. Other factors may include: the duration of the business or contractual relationship between WAFLT and an individual; archiving of historical information; and legal requirements, including limitations periods during which a legal claim might be brought.
WAFLT has put in place reasonable technical, physical, and administrative safeguards to protect personal data. Examples of these safeguards are storing personal data in secure, offsite facilities, limiting access to personal data to those employees who need access to fulfill their responsibilities, and providing training on the responsible handling of personal data.
INDIVIDUAL RIGHTS REGARDING PERSONAL DATA
Individuals generally have the right to access their own personal data and to request that WAFLT correct any errors or incompleteness in their own personal data. The contact information provided below should be used for these purposes. There is also a limited right to request deletion of personal data. Such requests also should be directed to the designated contact.
Individuals may also unsubscribe from email communications by clicking an “unsubscribe” link present in WAFLT electronic newsletters. NOTE: Unsubscribing from WAFLT email communication will not stop the delivery of messages critical to the administration of membership such as dues renewal notifications.
Attention: Member Services
P.O. Box 1493
Appleton, WI 54911
last updated date (3/8/22)